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EDS Functions
A. General Planning
This set of functions facilitates distribution planning process,
basing on general assumed/forecast parameters, using historical data; enables
detailed volume/assortment sales planning, supported by a specialized
program. Basing on the generated sales plan, detailed stock planning and
procurement planning can be performed using separate specialized
programs.
B. Procurement Management
Product offer database - enables instant access to information
on from whom and on what conditions a given product can be acquired.
Product contracting - facilitates entire process of
contracting products from the suppliers, including settlements of
delivery/payment terms, history of cooperation, monitoring of contract
realization, etc.
Delivery management - facilities scheduling and monitoring of
realization of the contracted deliveries; enables planning of transportation and
warehouse space; automates warehouse receipt operations; available in two
specialized variants - for domestic deliveries and import deliveries - and
Web-enabled version for oversees rep offices.
Quality control management - supports defining, planning,
realization and analyses of the quality control operations regarding the
purchased products.
C. Stock Management
Warehouse management - facilitates all warehouse-related
operations; prepared for high-stacking installations and bar-code product
identification system.
Stock level management - facilitates defining, for specific
warehouse locations, of stock level minimum quota for particular groups of
products as well as method of automatically initiated process of product stock
recreation.
Bonded warehouse management - facilitates all
warehouse-related operations combined with customs-required formal/documentation
requirements.
Orders to bonded warehouse - facilities all operations related
to reservation of products and handling of internal orders (from the domestic
central warehouse) to release products from the bonded area (through the customs
border).
D. Sales Management
Customers' orders management - facilitates entire process of
collecting orders from customers; based on business profiles, created for all
customers; enables usage of individual price lists and product
nomenclature/symbol systems for particular customers; automates reservation of
the ordered products and issuance of internal order documentation.
Wholesales transactions - facilities and automates preparation
and issuance of sales documentation, including invoices and related documents,
like packing lists, etc.
Foreign customers' orders management - facilitates entire
process of collecting orders from foreign customers, with whole
international-trade specifics (currency, long-distance transportation, etc.);
based on business profiles, created for all customers; enables usage of
individual price lists and product nomenclature/symbol systems for particular
customers; automates reservation of the ordered products and issuance of
internal order documentation.
Export and re-export transactions - facilities and automates
preparation and issuance of sales documents, including invoices, as well as
accompanying documentation, esp. related to the customs release (in two
variants: for domestic products and imported products).
Over-the-counter sales - specialized computer program to
substitute usage of regular fiscal (tax-calculating) cashier machines; designed
to operate with bar-code scanners and receipt printers.
Shop management - supports work of the shop manager, enabling
monitoring of the shop stock and cashier operations, price changes, stock
counts, generation of internal orders, local sales analyses, etc.
Shop supply management - automates shop supply on the entire
organization level; upon defined algorithms and shop sales reports/history,
shops are supplied with products on a current basis (internal order/dispatch
documentation is generated in the background).
Clients database - stores multi-attribute information on
particular clients, their cooperation/transaction history; handles creation of
client business profile, including their financial credibility.
Sales organization management - facilitates definition of
sales organization (client category structure, geographical division, sales
force structure, etc.) and its association with particular entities in the
clients' database; enables defining of individual assignments for the own sales
force and facilitates monitoring of its operations.
E. Delivery Logistics Management
Stock level management - facilitates defining, for specific
warehouse locations, of stock level minimum quota for particular groups of
products as well as method of automatically initiated process of product stock
recreation.
F. Reports & Analyses
This set of functions facilitates conducting of different view and
scope analyses of the distribution activities, in particular the following
areas, supported by specialized programs:
G. Product Database Management
Multi-dimension product index database - enabling three-level
product description (group, model, unique index). Each product item in the
database can be associated with a customizable set of features (version, size,
color, etc.), also allowing to define product sets, internal parts, package,
etc.
H. Settlements with Business Partners: suppliers and
customers, domestic and foreign
Business cooperation rules management - facilitates definition
of general business cooperation rules (aimed at determining of business partner
credibility) and setting credibility rank for particular clients.
Payment collection case management - facilitates procedures
related to the payment collection, including registration/monitoring of the case
developments, issuance of formal/legal documents, etc.
Client credibility alert manager - informs Distribution System
users on credibility status of a given client, basing on an assigned individual
credibility rank and current financial settlement situation.
Import payments and settlements with Customs Service -
facilitates processing and monitoring of international payments (letter of
credit, collection, etc.) to foreign suppliers, in cooperation with banks;
handles preparation and issuance of reports and documents, used for settlements
with the Customs offices.
I. Additionally, Internal System Functions
System administration
This set of functions enables:
Remote locations communication
This set of functions enables exchange of data between remote locations of
a distribution organization (central office/warehouse, distribution centers,
local warehouses, shops, rep offices, etc.).
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