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E-Distribution Solution |
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Bottom Line Benefits |
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Functional Architecture |
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Functions |
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Value-Adding Features |
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User Interface Forms |
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Professional Services |
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Customization Roadmap |
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Examples of EDS Functions and User Interface Forms
The following list describes basic EDS functions and implementation
examples of their user interface program screens. The following functional
areas are considered:
- General Planning
- Procurement Management
- Stock Management
- Sales Management
- Delivery Logistics Management
- Reports & Analyses
- Product Database Management
- Settlements with Business Partners
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A capital letter, printed in brackets after the function's name, indicates
the system functional area that the specific function belongs to.
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1. MULTI-DIMENSION PRODUCT INDEX DATABASE
Product index database (G) - fundamental undamental module of the system, enabling three-level product description (group, model, unique index). Each product item in the database can be associated with a customizable set of features (version, size, color, etc.), also allowing to define product sets, internal parts, package, etc.
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2. PROCUREMENT MANAGEMENT MODULE
Product offer database (B) - enables instant access to information from what supplier and on what conditions a given product can be acquired.
Product contracting (B) - facilitates entire process of contracting products from the suppliers, including settlements of delivery/payment terms, history of cooperation, monitoring of contract realization, etc.
Delivery management (B) - facilities scheduling and monitoring of realization of the contracted deliveries; enables planning of transportation and warehouse space; automates warehouse receipt operations; available in two specialized variants - for domestic deliveries and import deliveries - and Web-enabled version for oversees rep offices.
Quality control management (B) - supports defining, planning, realization and analyses of the quality control operations regarding the purchased products.
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3. INTERNATIONAL TRANSACTIONS MODULE
Bonded warehouse management (C) - facilitates all warehouse-related operations combined with customs-required formal/documentation requirements.
Orders to bonded warehouse (C) - facilities all operations related to reservation of products and handling of internal orders (from the domestic central warehouse) to release products from the bonded area (through the customs border).
Import payments and settlements with Customs Service (H) - facilitates processing and monitoring of international payments (letter of credit, collection, etc.) to foreign suppliers, in cooperation with banks; handles preparation and issuance of reports and documents, used for settlements with the Customs offices.
Foreign customers' orders management (D) - facilitates entire process of collecting orders from foreign customers, with whole international-trade specifics (currency, long-distance transportation, etc.); based on business profiles, created for all customers; enables usage of individual price lists and product nomenclature/symbol systems for particular customers; automates reservation of the ordered products and issuance of internal order documentation.
Export and re-export transactions (D) - facilities and automates preparation and issuance of sales documents, including invoices, as well as accompanying documentation, esp. related to the customs release (in two variants: for domestic products and imported products).
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4. WHOLESALE MANAGEMENT MODULE
Customers' orders management (D) - facilitates entire process of collecting orders from customers; based on business profiles, created for all customers; enables usage of individual price lists and product nomenclature/symbol systems for particular customers; automates reservation of the ordered products and issuance of internal order documentation.
Warehouse management (C) - facilitates all warehouse-related operations; prepared for high-stacking installations and bar-code product identification system.
Wholesales transactions (D) - facilities and automates preparation and issuance of sales documentation, including invoices and related documents, like packing lists, etc.
Stock level management (C) - facilitates defining, for specific warehouse locations, of stock level minimum quota for particular groups of products as well as method of automatically initiated process of product stock recreation.
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5. RETAIL SALES MANAGEMENT MODULE
Over-the-counter sales (D) - specialized computer program to substitute usage of regular fiscal (tax-calculating) cashier machines; designed to operate with bar-code scanners and receipt printers.
Shop management (D) - supports work of the shop manager, enabling monitoring of the shop stock and cashier operations, price changes, stock counts, generation of internal orders, local sales analyses, etc.
Shop supply management (D) - background procedures, automating shop supply on the entire organization level; upon defined algorithms and shop sales reports/history, shops are supplied with products on a current basis (internal order/dispatch documentation is generated in the background).
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6. SALES ORGANIZATION MANAGEMENT MODULE
Clients database (D) - stores multi-attribute information on particular clients, their cooperation/transaction history; handles creation of client business profile, including their financial credibility.
Sales organization management (D) - facilitates definition of sales organization (client category structure, geographical division, sales force structure, etc.) and its association with particular entities in the clients' database; enables defining of individual assignments for the own sales force and facilitates monitoring of its operations.
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7. PAYMENT COLLECTION MANAGEMENT MODULE
Business cooperation rules management (H) - facilitates definition of general business cooperation rules (aimed at determining of business partner credibility) and setting credibility rank for particular clients.
Payment collection case management (H) - facilitates procedures related to the payment collection, including registration/monitoring of the case developments, issuance of formal/legal documents, etc.
Client credibility alert manager (H) - informs Distribution System users on credibility status of a given client, basing on an assigned individual credibility rank and current financial settlement situation.
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8. DELIVERY LOGISTICS MANAGEMENT MODULE
Forwarding management (E) - facilitates all operations related to shipment of products, and preparation of their dispatch in particular; prepared for integration with Internet-accessible systems of shipping companies; enables tracking of products being shipped; handles orders and claims to outside shipping organizations.
9. GENERAL PLANNING MODULE
Planning module (A) - facilitates distribution planning process, basing on general assumed/forecast parameters, using historical data; enables detailed volume/assortment sales planning, supported by a specialized program. Then, basing on the generated sales plan, detailed stock planning and procurement planning can be performed, using separate specialized programs.
10. REPORTS & ANALYSES MODULE
Reports and analyses (F) - facilitate conducting of different view and scope analyses of the distribution activities, in particular the following areas are supported by specialized programs:
- Product stock and circulation analyse
- Sales characteristics and financial results analyses
- Plans realization analyses
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Set of specialized procedures, enabling
- Users' access to system resources management
- Automated operations management
- Parameterization of the system
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Set of specialized procedures enables exchange of data between remote locations of a distribution organization (central office/warehouse, distribution centers, local warehouses, shops, rep offices, etc.).